Art. 1

The amateur sports association Garda Trentino Trail is organizing the 6th edition of a trail Running event, a cross-country race called 'Garda Trentino Trail Xmas Trail' to be run on Saturday 9th December 2023.

Art. 2 - Acceptance of the Rules.

The Garda Trentino Xmas Trail will be run conforming to the rules stated herein, with any necessary modifications published on the Official Web Site: www.gardatrentinotrail.it. Participation in the Garda Trentino Xmas Trail is permitted, only if the enrolled competitors agree to comply with all the rules stipulated, without any reservations. Furthermore, the competitors are required to respect the Highway Code, with particular attention to the normal road safety regulations, as the roads will not be closed to traffic on the race day. As all enrolled competitors must commit to respect these stated rules the organization is free of any responsibility (civil or criminal) for any damages, either to person or property as a result of, or caused by, not adhering to the rules during this event.

Art. 3 The Race.

The race is on foot, in a natural environment, along paths, mule tracks and cart roads, in the Garda Trentino from Torbole (TN) to Torbole (TN) after 30km with a real height difference of about 1300 meters. On the same trail is organized a shorter race (Garda Trentino Xmas Trail XS) of about 16km distance and 600m gained elevation with start/ arrival in Torbole.

Art. 4 Participation.

Garda Trentino Xmas Trail and Xmas Trail XS are both open to all men and women who have their 18th birthday prior to the race date (9.12.2023).
Those who cannot show a valid membership card recognized in Italy (such as FIDAL, EPS, RUNCARD,...) will be required to pay upon the registration an extra price of 5 Euro for the membership valid in Italy that will be provided by us.
To take part to the race it is mandatory to provide a medical certificate/Health form that must fulfill the following criteria:
- It must be said that the physical conditions of the athlete are such as to allow participation in competitive sports competitions in athletics.
- In order to finalize your registration, please upload your Health Form/Medical certificate in the registration area in Datasport at the registration step, otherwise (if available later) please send it to myds@datasport.com not later than November 19th 2023
To avoid errors, we strongly recommend runners to use our Health Form:
English
German
No limits to the acceptance of participants have been set, note however that because of the specific season when the event will take place and because of the possibility to meet adverse weather conditions, a good athletic training and diligent observance of the mandatory material is recommended. Enrollments will not be accepted from any athletes previously disqualified for doping in any discipline.

Art. 5 Partial Self-Sufficiency.

The competition is partially self-sufficient with regard to water and nourishment. Some refreshment points are on the route to provide the runners with food and drinkable water. Plastic cups will not be available at any refreshment point. The runners must equip themselves with suitable water containers. On leaving a refreshment point each runner must ensure that they have at least the official minimum quantity of water with them and sufficient nourishment required to reach the subsequent refreshment point. Personal assistance along the route is forbidden and will only be available at the approved areas assigned by the organizers. It is forbidden to be accompanied by anyone not formally enrolled on the race.

Art. 6 How to Enrol.

Registration will open on October 1st 2023 at 7:30 am (max 500 enrollments for each race) and will close at midnight on 6th December 2023 (within 11:59 pm) The organization reserves the right to allocate 'Wild Cards' at their discretion. Enrollment should be done on-line with payment through credit card, using the appropriate link on the official internet website www.gardatrentinotrail.it. Please read carefully Art. 4 “ Participation” to provide at the registration the proper documents if required.
In cases where a competitor has not supplied a medical certificate or the said has not the specific indication that the athlete “can practice competitive Athletics sport activity” (see draft for medical certificate in our website, download area), the race number bib will not be allocated and the competitor will not be permitted to take part in the race, without any rights to a refund of their enrollment fee. Enrollments or presentation of medical certificates at the collection of the race number bib or at the start of the race will not be accepted.

Art. 7 Enrollment Fees

Xmax trail: €25.00

Xmax Trail XS: €15.00

Extra price for daily membership cards (see art. 4: 5 Euro)

Enrollment payment includes all of the services as described in the rules herein. Arrival Buffet, all assistance, race provisions, possible transport requirements to return to base in case of injury, prize for finishing. NO RACE PACKET IS PROVIDED.

Art. 8 Refund of Enrollment Fee.

There are no reasons foreseen for any refund of the enrollment fee. Only in case of sold-out of the competition at which the person has enrolled and in the presence of another person in the waiting list, 100% of the fee will be refunded. It is also possible to change the name of the competitor on an already bought race number bib not later than 30.11.2023, WITH AN ADDITIONAL FEE OF 5 EURO.

Art.8/bis Race cancellation due to sanitary situation

In case the sanitary situation before the race date may not allow the conduct of the race, in this case all officially registered athletes will receive a refund by 70% of the amount paid.

NO ALTERNATIVE DATE IN SUCH CASE WILL BE FORESEEN, RACE WILL BE CANCELED

Art. 9 Mandatory Equipment and Accessories.

On enrolling, all runners give a written undertaking to carry with them, throughout both races, all the mandatory material, punishable by disqualification. The runners can be checked at any point during the race – at the start, at random during the race and on arrival at the finish - with the race number bib confiscated should they be without any of the following mandatory material:

• Water container or flask to contain a minimum of 0,5 lt.
• Thermic survival sheet
• Whistle
• Wind-jacket suitable for bad mountain weather conditions
• Personal cup (minimum capacity: 150 cc), or suitable large flask lid to be used as a cup
• Mobile telephone (with the organisation's emergency number inserted, without the 'hiding number' function and with a fully charged battery)
• the organisers reserve the right to eventually add to the mandatory material warm and waterproof clothes in case of rain or forecasts of cold weather (gloves, hat, long sleeved top, trousers at ¾ length and specific features about the jacket, communicating this on www.gardatrentinotrail.it and in the briefing before the race).

Equipment and material strongly recommended:

• Trail running shoes
• warm clothing, indispensable in case of cold weather
• The runner's water container must contain at least 0,5 liter of water at the competition start and on leaving any of the refreshment points. Those wishing to use walking sticks, may do so - though runners must keep the sticks with them at all times, throughout the race.

Participation in the campaign “I don't throw away my rubbish irresponsibly”.
The race is run in a natural environment, an ecosystem, completely protected. Athletes, on risk of disqualification, must respect the area and behave accordingly, in particular avoiding discarding any rubbish, picking flowers or damaging the fauna. The event adheres to the campaign launched by Spiritotrail (www.spiritotrail.it) “I don't throw away my rubbish irresponsibly” concerning the environment and conservation of nature.

Art. 10 Race Number Bib

Each race number bib is individually given to every competitor on the presentation of an identity document with a photo. No race number bib may be given without a copy of a medical certificate. The race number bib must be worn on the chest or stomach and must be clearly visible at all times during the race. It must be outside of the clothing and on no account be fixed elsewhere. Before the start, each runner must pass the entry gate into the closed off section to register for the start. From passing a control point to finishing, the runner must be sure to have registered properly. Official stamping is essential, since the verification between two successive controls ensures there aren't any missing competitors. Omitting to register, could lead to a search of a runner, in which case all costs incurred will have to be met by the said runner. The race number bib is the necessary pass-key to get on board the shuttle, bus, enter the refreshment areas, showers, etc.
Race timing and bibs are provided by DATASPORT.

Art. 11 Security and medical assistance.

In agreement with refreshment relief is set up an emergency call area. These posts are connected via radio or telephone to the Race Management. There will be an ambulance from the territory, as well as civil and medical protection. The emergency points are available to assist anyone in danger with the appropriate methods of transport owned by the organization or in combination with conventional assistance. Medical officials have the authority to suspend runners judged to be unfit to continue in the race. The emergency helpers are authorized to evacuate with all methods available to any runners in danger. In case of necessity, for the reason of personal safety and with the exclusive judgement of the organization, official emergency help will be called, and every appropriate method of assistance used, including a helicopter. The costs involved in using these extreme means of assistance will be charged to the person assisted, according to the regulations in force. A runner, by calling a doctor or for emergency help is in turn, agreeing to abide by and respect the medical decision and their authority.

Art. 12 Control and Refreshment Points.

The competitors are surveyed in all refreshment and control points. Only runners wearing clearly visible race number bib have access to refreshment points. The course map will be published on the website: www.gardatrentinotrail.it, identifying all refreshment points and emergency areas. The 'random' control points will be positioned in different places outside of the emergency and refreshment points. The organization will not give out information on their whereabouts.

Art. 13 Maximum time authorised and Gate timetables

The maximum time for Garda Trentino Xmas Trail (to complete the whole course), is fixed at 6 hours; the shorter race Xmas Trail XS has a maximum time of 4 hours. The time limits for starting (Gate timetables) of the main control points will be defined and indicated on the course map. These gates are calculated to allow the participants to reach them in the maximum time, considering also stopping (to rest, eat something...). To be authorized to continue the race, the competitors must restart from the control points before the fixed time limit. In case of being outside the time the runner will be disqualified and the race number bib confiscated. The runner is permitted to continue without the race number bib outside of the competition assuming all responsibilities and consequences that may avail. In case of bad weather conditions and/or for reasons of safety, the organization reserve the right to suspend the race being run, delay the start, change the course, modify the gate timetables or cancel the competition, without any prior notice.

Art. 14 Abandonment and re-entry.

In the case of abandoning the race whilst on the course, the competitor is obliged to communicate their leaving the race, by registering their withdrawal by radio at the nearest control point; the organization will take note of the withdrawal at the relevant control post and at the base in Torbole (TN); re-entry is not guaranteed if outside of the control post except in the case of injury. In the case of a runner not advising of their withdrawal and costs being incurred through subsequent searching for the said runner, any costs incurred will be charged to them.

Art. 15 Penalties – Disqualification.

The competitors not found in possession of any element of the compulsory material will be disqualified immediately, without any possibility or rights to dispute this decision. Any irregularity picked up through the surveillance using video images by the organization after the race could result in disqualification. The judges of the race in the following art. 17 have the authority to disqualify a competitor, in the case of severe breaking of the rules with special attention to:

• race number bib not worn correctly
• exchanging of race number bib
• missing proof of passing through a control point
• missing a part of or missing totally something from the list of compulsory material
• using any form of transport
• leaving a control point outside the gate times
• doping or refusing to undergo an anti-doping test
• not helping or giving assistance to a fellow competitor in difficulty
• having personal assistance outside the approved areas
• discarding personal material during the course
• lack of respect for the prohibition of being accompanied on the course
• throwing rubbish away on the course
• polluting or damaging the area by either the competitor or their staff
• insulting, rudeness or threatening behaviour towards a member of the organisation or volunteers
• refusing medical assistance by the organisation at any time during the race

Art. 16 Complaints.

Only complaints that may be written and presented to the Appeal Judge complaints will be accepted (to be made within 30 minutes following the posting of the official results), with a €50.00 caution.

Art. 17 The Panel of Judges.

The panel consists of:

• Course Director
• The person responsible for the course
• The person responsible for the safety and security
• Members of the organisation involved and requested by the Course Director

The panel has the authority to deliberate in a compatible time with the obligations of the course about all disagreements or disqualifications arising during the race. The decisions are final and without recourse.

Art. 18 Modifications to the course or Gate timetables – cancellation of the Competition.

Modifications to the course or Gate timetables – cancellation of the Competition The organization reserves the right to modify at any moment, the course or the location of the emergency or refreshment points, without prior notice. In the case of adverse weather conditions or for other motives not dependent upon the organization and that put at risk the security or safety of the competitors, the start may be delayed or canceled. The route may be modified or shortened; the race could be stopped at any moment. The aforesaid modifications will be made by the panel of judges, taking into account the opinion of those responsible for security, safety and medical equipment. The modification, suspension or cancellation of the course does not give the competitors any right to a refund of the enrollment fee.

Art. 19 Course Route Map.

The organization underwrites an insurance of civil responsibility for the whole period of the competition. The participation is completely under the responsibility of the competitors, the organization renounces any obligation or responsibility for claims against them in the case of damage or consequences that may arise following the competition. At the moment of enrolling, the runner must undersign that they free the organization of any responsibility.

Art. 20 Insurance.

Only those competitors who complete the courses and register their arrival at the finishing post in Torbole (TN), will be inserted in the classification. Every runner will be given a 'finisher' prize. A final general classification will be written of men and women participating in both races, Integral and XS race. A trophy and products will be given to the first 3 classified males and the first 3 classified females of the Integral race and for the XS race.

Art. 21 Picture Rights.

Every competitor expressly renounces the right to the pictures taken during the race and so renounces any action against the organization and its partners to use these images. The addition of further modifications will be posted on the page “news” on the website www.gardatrentinotrail.it.